Business Administrator

  • Location
  • Type
  • Division
    Office Support
  • Salary
    Up to £13.46 per hour Benefits
  • Ref
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Working for a small organisation as a part time Business Administrator to ensure the smooth management and implementation of contracted partnerships and to support the Technical Director and Managing Director as required. The business can fluctuate between extremely busy periods and quiet periods, and so adaptability is key.
Monday 9.30-2.30
Tuesday 9.30-4.30
Wednesday 8.30-4.30
Thursday 8.30-4.30
Friday 9.30-2.30

Accurately review correspondence in a timely manner and manage as required.
Produce accurate drawing inspection correspondence and ensure procedures, rules, regulations governing the industry are communicated.
Produce accurate correspondence, presentations, spreadsheets, notes from meetings and keep all Company database and Company systems information up to date and accurate as required.
Assist with the coordination and management of schedules, tasks and activities.
Set up contracted projects (databases, correspondence etc.), manage and supervise task lists to ensure contractual obligations re meet and projects are completed in a cost effective and timely manner.
Chase and collate paperwork e.g. space plans, complex information, H&S paperwork and exhibitor response forms achieving high statistics.
Effectively and accurately communicate relevant project information to the client and supporting teams and keep the team informed about project status and any issues which may impact on client relations.
Actively liaise with customers, exhibitors and suppliers, including complaints, through the competent use of telephone, email and any other forms of verbal or written communication that the Company may choose to use e.g. social media.
Communicate ideas for improving company processes with a positive and constructive attitude and for developing this attitude in others.
Assist to maintain all company records, including data entry, customer folders, office supplies such as stationery and ensure supplies and other office consumables are adequately available.
Manage queries, make detailed and accurate notes and be able to prioritise a changing to do list.
Maintain all company records, including data entry and customer folders.
Communicate when office supplies such as stationery and printer and other office consumables are required.
Screen calls take detailed, accurate messages and be able to prioritise a changing to do list.
Book couriers, travel, accommodation and service repairs, attend meetings and take notes as required.
General administration duties and office support as required.
Establish effective, professional, positive working relationships with colleagues & clients.
Be responsible for personal health & safety at work.
Comply with information and guidance in the Employee Handbook and other Company policies.
Participate in training, staff appraisals and make management aware of professional development needs.
Set a good example through presentation, personal appearance and conduct.
Occasional travel through the year to meetings and/or working onsite at shows in the UK (London & Birmingham);
Working outside of normal working hours is required within the Exhibition Industry.

Qualifications & Skills
Must have a proven background in administration with strong analytical skills and the ability to multi-task and prioritise work.
Ability to gain strong knowledge of policies, procedures and standard pertaining to regulations.
Excellent standard of written and verbal communication skills and be able to converse via all platforms in a polite and professional manner.
Proficient in English. Must have Maths ability.
Preferably NVQ in Business Administration but not essential or advanced learning and qualifications,
Requires working knowledge using a computer and literate in all Microsoft Software Packages e.g. Access, Word, Excel, Outlook, PowerPoint, and has ability to learn computer applications in a timely manner.

Personal Qualities & Key Behaviours
Must be able to work as part of a team or on own initiative.
Trustworthy, reliable, tenacious and adaptable. Articulate, organised, friendly, helpful and have a polite phone manner.
Able to work to standardised work routines and/or create improvements to help others and the business.
Able to pay strict attention to detail and always maintain accuracy.
Able to work to tight deadlines and prioritise tasks without close supervision.
Able to work in a fast-paced environment and keep a 'cool head' when under pressure and help team members as needed.

Edwards & Pearce acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Edwards & Pearce is an Equal Opportunities Employer.

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